Fill Appointments.
Cut No-Shows by 60%.
Allied health practices lose 15–20% of revenue to no-shows and manual booking admin. AI Cartel builds appointment systems, AI receptionists, and recall pipelines that run overnight — so you focus on patients, not phones.
20 minutes. No pitch. Find 3 automation opportunities — or we'll say you don't need us yet.
Three revenue leaks in every practice.
Your receptionist can't answer while you're with a patient. After-hours callers get voicemail and book elsewhere. Every missed call is a booked appointment that went somewhere else.
At $150–$300/appointment, a 15% no-show rate means a practice seeing 40 patients/week loses $900–$1,800 weekly. Automated reminders at 48hr and 24hr cut this dramatically.
Patients who need follow-ups aren't coming back because no one is chasing them. Automated recall campaigns bring dormant patients back without any manual effort.
Three systems for a fully booked practice.
24/7 phone answering. Books appointments, handles rebooking, answers clinic FAQs. Transfers urgent calls to staff. NDIS and Medicare terminology trained. Built on Vapi.
Online booking integrated with your PMS (Cliniko, Nookal, HotDoc). Confirmation sent immediately. Automated reminders at 48hr and 24hr. Cancellation catch — waitlist fills the gap automatically.
Automated sequences for annual recalls, follow-up appointments, and review requests. Runs in the background. Reactivates dormant patients without any manual work from your team.
Live in 2 weeks.
We review your current booking flow and no-show rate. Identify exactly where revenue is leaking. Show you what an automated practice looks like with your patient numbers.
Integrate with your existing PMS. Configure voice agent, booking flow, and recall system. AHPRA-compliant messaging throughout.
System active. 30-day check-in to review no-show rate, booking volume, and recall response rates.
Flat monthly. No surprises.
All packages include setup, onboarding, and a 30-day go-live guarantee.
- AI voice agent or chatbot
- Lead follow-up automation
- Notion CRM dashboard
- Monthly performance report
- Multi-channel (SMS + email + WhatsApp)
- Custom integrations
- Everything in Starter
- Voice agent + chatbot + pipeline
- Multi-channel follow-up
- 3–5 custom automations
- Bi-weekly strategy calls
- Priority support
- Everything in Growth
- Multi-location support
- Custom CRM build (you own it)
- Unlimited automations
- Weekly strategy + reporting
- Dedicated build slot
50% deposit required on commencement. Non-refundable once build starts. See Terms.
Common questions.
Yes. All patient communication is designed to AHPRA advertising guidelines. No clinical claims, no testimonials. Consent capture built in where required.
Cliniko, Nookal, HotDoc, PracSoft, Best Practice, Genie Solutions, and most PMS with API access or webhook support.
Yes. The voice agent and chatbot are trained on your specific billing structure, Medicare item numbers, and NDIS procedures. Patients get accurate answers without staff time.
Clients see 40–60% reduction in no-shows from automated reminder sequences alone. Results vary by specialty and patient demographic.
Yes. The system handles multiple practitioners, different appointment types, different rooms. All managed from a single dashboard.
Yes. Patients can book via your website chatbot, SMS, or WhatsApp — 24/7, without calling. The AI checks availability in real time, confirms the booking, and sends reminders. Allied health practices see a 30–40% reduction in no-shows with automated reminders.
Yes. AI Cartel's healthcare systems comply with the Privacy Act 1988, the Australian Privacy Principles, and the My Health Records Act. Patient data is handled on Australian servers. We do not build systems that access or store clinical records — the AI handles scheduling and admin only.
We work with physiotherapists, osteopaths, psychologists, dentists, GPs, chiropractors, occupational therapists, speech pathologists, podiatrists, and specialist medical clinics. Any practice with appointment-based revenue and a phone line can benefit from AI automation.
Ready to see what AI
does for your business?
20 minutes. We identify your top 3 automation opportunities. If the numbers don't stack up, we'll tell you honestly.